In order to keep you focused on the task at hand, writing, we created a way to log in and concentrate only on the admin functions related to that task. Using the existing “Author” role in the system, we add styles and links to promote writing and remove all the rest.
This is done be creating a second account for yourself (or multiple accounts if you have multiple contributors) with all of your author information and using that to create posts. This account is not required, just something extra to help you motivate to create!
Start by creating a new account with the administrator account you’ve been using to configure the site so far:
- Go to Users > Add New
- Enter a Username (used to login, does not need to be displayed on the site), Email (not displayed, used for your user picture through Gravatar, covered later on this page), and First and Last name for this account.
- [Optional] Add a link to another website that you maintain, if desired
- Type in a password twice; this can be the same as the one you use for your admin login if you’d like.
- Now, for the “Role,” select “Author”
- Once the account has been created, click the Username to edit the account
- Scroll down to “Display name publicly as” and select how you’d like your author name to appear throughout the site
- Scroll to “Biographical Info” and enter a descriptive blurb about you. This can be as long or as short as you’d like and can appear on all of your posts, if indicated on the settings page
- Scroll to “More Author Information” and enter links for your social networks, if any. The Google Plus link is used for Google Authorship
- Click Update User at the bottom
You now have an Author account for the content that you create on the site. To add an avatar to this account, sign up using your email address at Gravatar.com (if you haven’t already). This is a good thing to do regardless since it will add your photo anytime you interact with WordPress blogs and other online communities:
- Begin by browsing to Gravatar and sign up for a new account using the email in your Author account created above.
- Locate the registration email (make sure to check the junk mail or spam folder if you do not see it in your inbox). Click the included link to activate your Gravatar account.
- In the page that loads, enter a username and matching passwords. Don’t forget to check the user agreement checkbox, provided that you agree with Gravatar’s terms of service. Finally, click Signup.
- This will re-direct the browser back to the Gravatar home page. Click My Account > Add an Image.
- Select a method to upload an image to Gravatar. Once finished, Gravatar will assist in cropping and re-sizing the photo. Once satisfied, click Crop and Finish!
- Gravatar will now ask you to select a rating for your picture – keep it clean!
- You will now automatically proceed to the Manage Gravatars screen. Your primary E-mail address should already be highlighted. Click an image on the bottom row to link the account and the image. You can also add other email addresses to use the same photo.
Let’s take a look at what this author account does for you. You can log in using another browser – not another tab or window but a completely different program – or by logging out of your admin account first and logging back in with the Author account.
The first thing you’ll notice is that you’re on a New Post page immediately with a simplified 1-column layout and a few features:
- The admin bar has links to common functions in the backend:
- The link with your site name on it will take you to the site if you’re in the admin or to the admin if you’re on your site
- The little talk bubble icon takes you to comment management; since this is still writing, we thought it would be fine to have here
- The Content menu takes you to the Posts or Pages listing
- The New button let’s you create new content in the system
- The Author Quote box rotates through motivation quotes from authors that we’ve added to the system (this can be turned off in the settings)
- Slim, single-column display
- Special post formats, covered in the Create posts section
- Special WP-Writer’s Block fields, covered at the same link above
The different post boxes can be dragged and dropped to whatever order you’d like them in. Just click and hold on the header, drag them to where you’d like (a dashed box will appear), and release the mouse. You can also hide items that you don’t use by clicking the Screen Options tab on the top right and deselecting any feature you don’t think you’d use.
This login has greatly reduced functionality to keep you concentrated on creating and editing content. Specifically, you’re allowed to:
- Create and edit your own posts and pages
- Moderate comments
- Upload Media to the site
If you need to do anything else, you’ll need to log in as the admin. You can also use the admin account to post content, like any other WordPress site, just make sure to set the correct author for the post so the bio information appears.
Next: Create posts >